CAREER OPPORTUNITIES

JOB TITLE: Administrative Associate

DEPARTMENT: Communication and Development

FLS STATUS: Non-Exempt / Part-Time

REPORTS TO: Director of Communication and Development

DATE: June 2019

POSITION SUMMARY (Short summary of the essential purpose of the job)

The individual who holds this position must be able to perform highly clerical functions such as phone answering, filling, scanning, data entry, database maintenance and running reports. The individual will be responsible for sending regular email blasts to clients and the public. The individual must have the ability to field calls from our clients and other stakeholders in a polite and professional manner. The individual should enjoy supporting a highly creative team and being the go-to person for their administrative needs.

The above listed job duties is a brief description for this position, and the Administrative Associate may be required to perform other tasks that are deemed necessary by the Director of Communication and Development.

QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED (Minimum education and experience needed to perform the job adequately)

• High School diploma, Associates Degree preferred
• Highly organized and detailed-oriented
• Excellent verbal and written communication skills
• Proven ability to work with and meet tight deadlines
• Proficient in Microsoft Office (specifically, PowerPoint, Word, Excel and Publisher)
• Proficient in Constant Contact or similar email software (both in updating emails and in organizing and maintaining the database)
• Ability to support a diverse group of creative people in a team environment
• Must have a valid driver’s license and reliable transportation

QUALIFICATIONS, KNOWLEDGE SKILL DESIRED:

• Bachelor’s degree preferred
• Nonprofit experience preferred
• Knowledge of WordPress or similar Content Management System
• Basic knowledge of graphic design software (Photoshop, InDesign or similar)
• Knowledge of Apricot or similar database software

ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties that occupy a major portion of time and importance in the job)

• Performs administrative tasks, including creating and maintaining central filling system, scanning documents, data entry and creating and generating reports, as well as responding to incoming calls for embrella
• Updates and maintains Constant Contact database daily, as well as runs reports on email statistics weekly.
• Updates and sends out regularly scheduled email blasts to resource parents and the public (Inquiry, Advocate Surveys, Meeting Reminders, Event Reminders, etc.)
• Assists with the organization, promotion and implementation of special events including but not limited to the Statewide Recognition Awards Brunch and Connecting Families recreational events
• Updates program flyers/brochures, invitations, Service Reminder, Keeping You Informed Bulletins, and other documents as assigned by the Director of Communication and Development
• Creates and distributes mailings as needed
• Updates embrella’s Google Calendar
• Identifies volunteers and clients to participate in embrella’s videos
• Types documents and correspondence when requested
• Acts as back up to the Program Coordinator
• Other duties as assigned by Director of Communication and Development

embrella is an equal employment opportunity employer and employs individuals based upon job qualifications regardless of race, color, creed, religion, sex, ancestry, genetic testing, sexual orientation or affectation, age, veteran or military status, national origin, disability, atypical heredity cellular or blood trait or any other protected classification as established by applicable laws.

ADA SPECIFICATIONS (Physical demands that must be met in order to successfully complete the essential functions of the job)

This position is primarily sedentary and is located in the Foster and Adoptive Family Services office; there will be lifting during special events (minimum of 30 lbs). While performing the duties of this job, the employee is regularly required to talk or hear, in person, on the telephone and over the computer. The individual must sit and work at the computer for the most part of the day. The employee is occasionally required to stand, walk, sit, and reach above shoulders. This job requires the staff person to work evenings and weekends as needed.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

To apply for this position, please click here.

JOB TITLE: Scholarship Coordinator

DEPARTMENT: Scholarship Department

DATE: January 2019

REPORTS TO: Scholarship Programs Manager FLSA STATUS: Non-Exempt

POSITION SUMMARY (Short summary of the essential purpose of the job)

The Scholarship Coordinator is responsible for working with designated post-secondary schools and the students who attend them in order to process New Jersey Foster Care (NJFC) Scholars Program and embrella Private Scholarship and Grant Program applications. Responsibilities include, but are not limited to, reviewing all applications for accuracy, entering data into computer system, maintaining student records, ensuring that required paperwork is received completely and correctly from designated post-secondary schools in a timely manner, troubleshooting financial aid difficulties with students, building relationships with post-secondary school contacts, attending outreach events and presentations about the NJFC Scholars Program, and disbursing checks to schools, vendors, and students.

The employee must be able to provide accurate and clear descriptions of all scholarship programs administered by embrella. This includes answering telephone and email inquiries, as well as conducting presentations as needed.

The above listed job duties are a brief description for this position. The Scholarship Coordinator may be required to perform other tasks that are deemed necessary by the Scholarship Programs Manager and/or the Director of Scholarship Programs.

QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED (Minimum education and experience needed to perform the job adequately)

• Bachelor’s/Associates degree required and some experience preferred
• Highly organized and detailed-oriented
• Excellent verbal and written communication skills
• Be able to primarily work independently or in groups with minimal supervision
• Has a proven ability to work with and meet tight deadlines
• Has the ability to manage multiple tasks simultaneously
• Proficient in Microsoft Office with emphasis on Microsoft Word and Access preferred
• Has knowledge of general mathematics and how to operate a calculator
• Must have reliable transportation

QUALIFICATIONS, KNOWLEDGE SKILL DESIRED:

• Knowledge of post-secondary education funding
• Experience working with adolescents ages 16-23

ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties that occupy a major portion of time and importance in the job)

• Processes applications for both the NJFC Scholars Program and the embrella Private Scholarship and Grant Program
• Maintains complete files for all students, including documentation of all communication
• Processes all paperwork from participating post-secondary schools in a timely manner
• Ensures Student Inquiry Form is received from post-secondary school
• Submits check requests and disperses checks to schools, vendors, and students in a timely manner
• Establishes and maintains a professional relationship with students and post-secondary schools
• Serves as an informational liaison for embrella scholarship programs
• Conducts outreach events and informational presentations to promote scholarship programs and embrella services as needed
• Completes information for Scholarship monthly reports accurately and by deadlines
• Contributes programmatic ideas and projects (ie: newsletters, Online Trainings) as designated by the Scholarship Programs Manager, Director of Scholarship Programs or self-ascribed through performance goals
• Handles responsibilities as listed in Emergency Succession Plan if necessary

ADA SPECIFICATIONS (Physical demands that must be met in order to successfully complete the essential functions of the job)

This position is primarily sedentary and is located in the embrella office. There may be a minimal amount of lifting up to 20 lbs. While performing the duties of this job, the employee is regularly required to talk or hear in person and on the telephone. The employee is required to stand, walk, sit and reach above the shoulders. This job requires the staff person to work evenings as needed.

embrella is an equal employment opportunity employer and employs individuals based upon job qualifications regardless of race, color, creed, religion, sex, ancestry, genetic testing, sexual orientation or affectation, age, veteran or military status, national origin, disability, atypical heredity cellular or blood trait or any other protected classification as established by applicable laws.

To learn more about this job, including how to apply, click here.